Payroll Services

Mission Statement: VCU Payroll Services provides exceptional customer service to all employees by providing your pay and related information accurately, efficiently and timely.

The Payroll Services team ensures efficient and accurate payroll processing for university employees. We manage wage payments, tax withholdings, direct deposits, and compliance with state and federal payroll regulations. Additionally, we provide support for payroll-related inquiries, time reporting, and employee compensation adjustments. Our office transitioned from VCU Human Resources to the VCU Controller’s Office in 2016.

Payroll Services works closely with university timekeepers, who serve as departmental liaisons to ensure accurate recording and approval of work hours, verifying leave balances, and addressing payroll discrepancies before submission to Payroll Services.

Direct Deposit
Payroll & Timekeeper Resources
Employee Tax Updates
Accessing Electronic W-2 Statements

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Direct Deposit

All University employees are required to enroll in Direct Deposit using a financial institution of their choice to receive their semi-monthly pay.

Employees will complete this process during onboarding. Effective April 3, 2025, VCU employees will enter or update their direct deposit account information via eServices/VCU Self Service (see guide linked below).

• Employees - How to Enter/Update Direct Deposit Account in eServices
• Direct Deposit FAQs

International Direct Deposits have additional requirements that must comply with the United States Department of Treasury Office of Foreign Assets Control (OFAC), which oversees payments sent outside the territorial jurisdiction of the United States. For more information, review the VCU Treasury Disbursements page. Alternative payment methods for those employees may be available. If you believe you are impacted by these requirements, please contact Treasury Services at disburse@vcu.edu.

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Payroll & Timekeeper Resources

• 2025 Timekeeping and Payroll Processing Schedule
• VCU Paydays and Holiday Calendars (HR)
• Payroll Tax Resources & Terminology
• VCU RealTime Login
• VCU RealTime User Guide, Training, & Access (HR)
• VCU RealTime On-call Pay Guide (HR)
• VCU RealTime Designee System Guide (VCU Wiki)
• Leave and Pay Adjustment Forms (HR)
• Payroll Forms (HR) include the following:
• Child Support Disclosure
• Payroll Deduction Authorization
• Salary Reduction Agreement
• V-4 State Income Tax Withholding
• W-4 Federal Income Tax Withholding

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Employee Tax Updates

• Tax Year 2024 W-2 statements are now available. Electronic W-2 statements may be found in VCU e-Services. Paper copies are being mailed. See next section for how to access your current and previous electronic W-2 statements.
  
  
• International employees who wish to apply for treaty or tax benefits for 2025, please make an appointment here.
  
  
• A Student Tax Guide is available in the University Tax section of our website to provide information and resources to U. S. citizen, resident and nonresident alien students.

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Accessing Electronic W-2 Statements

VCU employees who have given their e-Consent may view and print their W-2 statements online. (Consent remains in effect until revoked by the employee.) Instructions for accessing W-2 statements are below:

• • Log on to VCU e-Services using your eID and password.
  • Click the "Employee" tab, then select "Employee Dashboard."
  • Scroll down to the "Taxes" drop down, where you will find a link to "W-2 Wage and Tax Statement."
  • Select the tax year, then click "Display." You can select earlier years if you need to see a prior statement.
  • For assistance understanding your W-2, please consult the 2024 W2 Explanation.