Finance and Administration

University Controller’s Office

Payroll services image
Payroll Services

Payroll Services

Payroll Services

Mission Statement: VCU Payroll Services provides exceptional customer service to all employees by providing your pay and related information accurately, efficiently and timely.

The Payroll Services team ensures efficient and accurate payroll processing for university employees. We manage wage payments, tax withholdings, direct deposits, and compliance with state and federal payroll regulations. Additionally, we provide support for payroll-related inquiries, time reporting, and employee compensation adjustments. Our office transitioned from VCU Human Resources to the VCU Controller’s Office in 2016.

Payroll Services works closely with university timekeepers, who serve as departmental liaisons to ensure accurate recording and approval of work hours, verifying leave balances, and addressing payroll discrepancies before submission to Payroll Services.

Quicklinks:
Direct Deposit
Payroll & Timekeeper Resources
Employee Tax Updates
Accessing Electronic W-2 Statements

Direct Deposit

All University employees are required to enroll in Direct Deposit using a financial institution of their choice to receive their semi-monthly pay.

Employees will complete this process during new employee onboarding. Effective April 3, 2025, VCU employees will enter or update their direct deposit account information via eServices/VCU Self Service (see guide and FAQ linked below).

International Direct Deposits have additional requirements that must comply with the United States Department of Treasury Office of Foreign Assets Control (OFAC), which oversees payments sent outside the territorial jurisdiction of the United States (see VCU Treasury Disbursements). Alternative payment methods for those without a U.S. bank account may be available, such as refunds/reimbursements by paper check or payroll payments by pre-paid debit cards (note: fees apply, which are subject to change).

International employees impacted by these requirements should contact Treasury Services at disburse@vcu.edu for assistance.

Payroll & Timekeeper Resources

Employee Tax Updates

  • Tax Year 2024 W-2 statements are now available. Electronic W-2 statements may be found in VCU e-Services. Paper copies are being mailed. See next section for how to access your current and previous electronic W-2 statements.

  • International employees who wish to apply for treaty or tax benefits for 2025, please make an appointment here.

  • A Student Tax Guide is available in the University Tax section of our website to provide information and resources to U. S. citizen, resident and nonresident alien students.

Accessing Electronic W-2 Statements

VCU employees who have given their e-Consent may view and print their W-2 statements online. (Consent remains in effect until revoked by the employee.) Instructions for accessing W-2 statements are below:

    • Log on to VCU e-Services using your eID and password.
    • Click the "Employee" tab, then select "Employee Dashboard."
    • Scroll down to the "Taxes" drop down, where you will find a link to "W-2 Wage and Tax Statement."
    • Select the tax year, then click "Display." You can select earlier years if you need to see a prior statement.
    • For assistance understanding your W-2, please consult the 2024 W2 Explanation.