Post-Award Financial Administration 

Reports

Reports are available in the VCU Reporting Center - Finance folder to aid department administrators in financial monitoring of sponsored projects. Departments are responsible for monitoring sponsored program expenditures and deficits through regular financial oversight with the Principal Investigator. 

Grants with expenditure exceeding the authorized budget will prevent Banner from generating a bill. Any cash deficits will be the department’s responsibility. Departments are responsible for covering cash deficits, including those due to sponsor non-payment.

Grant Deficit Report

Grant Deficit Report by grant ID and fund are reported by fiscal year and period (month) and shows deficit balances. There are two versions of this report available, one for industry clinical trials and one that excludes clinical trials. 

G and C Grant Billing Drawdowns

Report is a transaction detail report that identifies transactions that may not be allowable on certain grants.  Fiscal administrators should review the output to determine whether the charges are allowable with the terms of the grantor.  

Grants Budget and PTD Actual

Report shows grant budget and project-to-date actual expenses for direct and indirect cost. 

Grant Expenditures Report

Grant Expenditures is a summary report for total expenditures by grant organization code reported as total year to date expenditures. Direct cost does not include indirect costs. 

Grant ID Project Start and End Dates

Grant ID Project Start and End Dates offers project start and end dates by grant ID with fund balance (budget minus YTD activity for expenditures).

Grants and Principal Investigators

This report identifies the principal investigator associated with a Grant ID. In this report, business users will only see fund codes for Grant IDs assigned to their department or major budget unit and may not be able to see multi-disciplinary grants.

Grant ID Crosswalk

Grant ID Crosswalk provides information on what funds and organization codes are associated with each Grant ID. 

Responsible Organization Grant Monitoring Report with Labor

This report allows you to see the detailed charges, including payroll, for all sub-accounts even if that sub-account is in another department. 

Transaction Detail - Grants

This report is designed to provide detailed transaction information for grants in a given fiscal period for all organizations. 

Clinical Budget to Payments Lookup

This report compares payments received with budgets loaded for clinical trials. 

Funds with No Labor Charged

This report provides an overview of all active grants for a specific MBU that currently does not have any labor charges associated with the index.

Other reports available:

FACR Accumulated by Grant Fund, Indirect Cost Expense Report, Indirect Cost for New Grants, Indirect Cost Revenue Report, CS Index Lookup