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Budget Reports

Auxiliary Enterprises Budget Comparison Report

Auxiliary Enterprises are accounting entities that provide goods or services primarily to students, faculty, staff and others and charge a fee directly related to, although not necessarily equal to, the costs of the goods or services. The distinguishing characteristic of auxiliary enterprises is that they are managed essentially as, and intended to be, a self-supporting activity. Examples of auxiliary enterprises include residence halls, dining halls, and bookstores. VCU groups the Auxiliary Enterprises in fifteen (15) distinct categories. These categories are;

  1. Auxiliary Enterprises - Faculty / Staff
  2. Auxiliary Enterprises - Student
  3. Food Services
  4. Gymnasiums
  5. Intercollegiate Athletics
  6. Larrick Student Center
  7. Operation and Maintenance of Plant
  8. Parking and Transportation
  9. Residential Facilities
  10. Stores and Shops
  11. Student Activities
  12. Student Health Services
  13. Telecommunications
  14. Vending
  15. Other Auxiliary Enterprises

For each of the categories above, Auxiliary Enterprises Budget Comparison Report compares budget to actual revenues and expenditures for the selected fiscal year and fiscal period. Click here for sample report. pdf

 

Budget Expenditures Detail Report

This report is designed to provide detail budget expenditure information concerning Adopted, Original, Temporary and Total budgets as of a given date. Adopted Budget is defined as the budget that is given to the organizational entity at the beginning of each fiscal year by the budget office. Original budget is the revised version of the adopted budget after permanent budget adjustments (plus or minus) are made. Temporary Budget is the current year expendable budget. In order to run this report, fiscal year, as of date, fund type (budget program category) and an organization level should be entered as required reporting criteria. Based on business user's security clearance he/she can run this report at any organizational level in the hierarchy, such as University, Executive, Senior Management, MBU...etc. Click Here for a sample report. pdf

 

Budget Revenues Detail Report

Budget Revenues Detail Report is designed to provide detail budget revenue information concerning Adopted, Original, Temporary and Total budgets as of a given date. Adopted Budget is defined as the budget that is assigned to the organizational entity at the beginning of each fiscal year by the budget office. Original budget is the revised version of adopted budget after permanent budget adjustments are made. Temporary Budget is the current year expendable budget. In order to run this report, fiscal year, as of date, fund type (budget program category) and an organization level should be entered as required reporting criteria. Based on business user's security clearance he/she can run this report at any organizational level in the hierarchy, such as University, Executive, Senior Management, MBU...etc. Click Here for a sample report. pdf

 

Current Budget Transactions

This report provides detailed information on all original, permanent and temporary budget transactions for a given program (educational and general, FACR or auxiliary). Report results are filtered by MBU, department, sub-department or organization and transaction beginnning and ending dates are specified by the user. Click Here for a sample report. pdf

 

Permanent Budget Transactions

This report provides detailed information on transactions that affect permanent budget for a given program (educational and general, FACR or auxiliary). Report results are filtered by MBU, department, sub-department or organization and transaction beginnning and ending dates are specified by the user. Click Here for a sample report. pdf

 

Departmental Detail Budget Status

This report gives detailed budget vs. expenditures data by the account level. The user will need to provide the fiscal year, year to date fiscal period and org code. The org code field ranges from the org code (index) level to the MBU level. Users will need to know the codes for this field as no drop down menu is provided. Click Here for a sample report. pdf